Changes to Purchases Orders

From 3rd April 2018 we are moving to a new Financial Management System (FMS). As part of this move there will be some changes to our Purchase Order (PO) system and the way in which we process invoices for payment.

These changes will affect ALL suppliers and failure to act on the information below may result in delays to payment and/or invoices being returned.

From the 3rd of April 2019, please ensure the following:

  • All invoices MUST quote the PO number for the corresponding order - this will allow for automated processing through the new FMS.
  • Under NO circumstances will any orders be accepted without a valid PO number.
  • All invoices MUST quote a VAT number where applicable.
  • All Invoices should be emailed to or sent through the post for the attention of the Finance Department - No invoices to be sent to the originating department.

Failure to follow these guidelines will result in those invoices being returned to the invoicing company as either disputed or unrecognised.

As part of our prompt payment commitments, East Herts Council will ensure that all undisputed invoices are paid within 30 days of receipt.