Subject Access Request Form

The General Data Protection Regulation (GDPR) provides you, the data subject, with a right to receive a copy of the data/information we hold about you or to authorise someone you nominate to receive it on your behalf. Please complete this form if you wish to see your data. You will also need to provide proof of your identity. Your request will be processed within 1 calendar month upon receipt of a fully completed form and satisfactory proof of identity.

For more information, see our Data Protection policy and Privacy Notice page

If you are an organisation requesting personal data about an individual to be provided by virtue of an exemption to the Data Protection Act 2018, please contact the Data Protection Officer. Details of this can be found on the link above

Contact Details

Name
Address

Please complete this section of the form if you are acting on behalf of someone else (i.e. on behalf of the data subject). If you are NOT the data subject, but an agent appointed on their behalf, you will need to provide evidence of your identity as well as that of the data subject and proof of your right to act on their behalf.

Acceptable documentation will include;
  • Letter of authority
  • Lasting or enduring power of attorney
  • Legal representative
  • Parental responsibility
Maximum 2 files.
20 MB limit.
Allowed types: gif jpg png bmp eps tif pict psd txt rtf html odf pdf doc docx ppt pptx xls xlsx xml avi mov mp3 ogg wav bz2 dmg gz jar rar sit svg tar zip.

Proof of identity

We require proof of your identity before we can disclose personal data. Proof of your identity should include the original or a certified copy of TWO documents such as;
  • your birth certificate,
  • passport,
  • driving licence,
  • official letter addressed to you at your address e.g. bank statement, recent utility bill or council tax bill.
The documents should include your name, date of birth and current address. If you have changed your name, please supply relevant documents evidencing the change.
Maximum 2 files.
20 MB limit.
Allowed types: gif jpg png bmp eps tif pict psd txt rtf html odf pdf doc docx ppt pptx xls xlsx xml avi mov mp3 ogg wav bz2 dmg gz jar rar sit svg tar zip.

Information Required

Declaration

I certify that the information provided on this form is correct to the best of my knowledge and that I am the person to whom it relates. I understand that East Herts Council is obliged to confirm proof of identity/authority and it may be necessary to obtain further information in order to comply with this subject access request.

I confirm that I am legally authorised to act on behalf of the data subject. I understand that East Herts Council is obliged to confirm proof of identity/authority and it may be necessary to obtain further information in order to comply with this subject access request.

For the purposes of current data protection laws the information you supply the Council as part of your application will be used for the purposes of dealing with your request and retained as per our published corporate data protection privacy policy which can be found on the East Herts District Council Data Protection page (this link opens in a new window).

From time to time this information may be shared with other Council departments and / or outside partners to process your request as effectively as possible. Please confirm you have read the above privacy notice