Small Grants Guidelines and Application
Before you begin please read all the guidelines. The form must be completed in one go and cannot be saved so please make sure you have all the relevant information.
The purpose of the Small Grants Programme is to help an individual or group kick start an idea that benefits the community.
- Read the Council's grants policy before you start completing the application.
- You can apply for grants between £100 and £300 towards activities/projects that benefit your community.
- Individuals or groups that do not have a constitution are welcome to apply alongside legally constituted organisations and charities.
- All requests for a grant must be made on the official grants application form. The form should be completed by the person or group requesting the grant.
- All applications must be accompanied by either a written statement by an East Herts District Councillor who has agreed to support your ideas, or if you are applying as an individual or group without legal status (unconstituted) a Mentor Statement. This is a separate document that only Councillors can access. A mentor may help you:
- Complete the application
- Ensure safe and appropriate delivery and
- Monitor the benefits of the scheme/project to the wider community
- You can identify who your local East Herts Councillor is by clicking on the following link Find Your Councillor
- You need to apply in good time if you have specific dates to meet. Applications are accepted throughout the year whilst funding remains available.
- We will pay out a grant for hire costs, publicity, volunteer training, purchase of equipment and other costs associated with running an activity or project.
- Grant will be paid up front. Note that we do not pay out grants to individuals or informal groups. If you are in this situation, please identify a not-for-profit organisation that will serve as your “banker” and accept a grant on your behalf.
- A full breakdown of the costs will be required.
- Individuals and groups without constitution will be paid via a third party voluntary or not for profit organisation who you have appointed to serve as your "banker"
- All grants - with the exception of those allocated to individuals and groups with no formal legal status will be paid upfront. We may - at the Council's discretion - decide to pay the grant directly to a supplier.
- Personal endeavours or equipment for personal or family use
- Retrospective grants, for example we cannot fund anything that has already been paid for, or taken place.
- Please see grants policy for other ineligible activities or costs
- Discuss your idea with Claire Pullen, the Council's Grants Officer, before submitting an application. Contact details are: Claire.Pullen@eastherts.gov.uk or 01992 531459
- Speak to the East Herts Councillor who represents the area where most of your beneficiaries will come from and ask them to endorse your application. This will be in the form of a written email if you are a constituted group or a Mentor Statement if you are applying as an individual or informal group. This must be submitted with your application.
- Complete the Small Grants online application form.
Hints and Tips
Tell us as much as you can about you/your group, and your idea. A well evidenced application will allow us to make an informed decision and provide us with an understanding of what you'd like to achieve.
Your application should include:
- Why you want to undertake the activity/project. We want to know that your project is a solution to an identified community, health or environmental issue and how it links to our priorities
- Who will be involved. We want to know whether you are supporting vulnerable individuals or individuals living in poorer areas of East Herts
- what will be delivered
- what lasting legacy will it leave?
- What difference will it make /lasting legacy
- What community assets you will be making use of – this could be outdoor spaces, community halls or individuals with specialist knowledge
- How you plan to raise the balance of the funds required if you need more than the £300 grant available
- Your experience in organising activities or projects in the community
- If you are an individual or informal group we would like to know if you have any interest in becoming a constituted group
Applications will be assessed on the following:
- Provision of a solution to an identified community, health or environmental issues
- Delivery of activities in outdoor spaces or in other community buildings or assets
- Demonstrated link to council priorities and annual theme
- Whether there is an intent to become a more formalised group with a vision statement
What happens next?
- Once received, we will acknowledge your application by e-mail.
- Your application will be assessed by a panel, who may contact you and your mentor.
- The panel’s recommendations will be considered by the Community Wellbeing and Partnerships Manager and the Council’s
Executive Member for Communities and a final decision is made.
- Once the final decisions have been made, both successful and unsuccessful applicants will be advised via email three to four weeks
after your application was acknowledged by the Council.
- Unfortunately we cannot fund every application that we receive therefore decisions have to be made to establish who we can fund and the amount we can provide.
- The Council’s decision is final. Unsuccessful applicants can seek feedback from the Council’s Grants Officer if they wish to reapply.
- May have additional Terms and Conditions relating to the use of the grant in addition to those listed on this form – they will be indicated where appropriate in the offer email.
- Must acknowledge acceptance of the grant and Terms and Conditions via email.
- Must acknowledge that under no circumstances may a grant be used for any other purpose than that identified in the offer email. Should you need to request a change of use to any award made, you MUST contact the Council before committing any expenditure, failure to do so may result in the award being withdrawn and all monies returned.
- As part of the Terms and Conditions you must submit a Monitoring Form within six months of receiving the grant or sooner if your project/activity is finished. Please submit to Grants.Admin@eastherts.gov.uk
Red asterisk denotes a required answer.