Subject Access Request Form

The UK General Data Protection Regulation (UK GDPR) provides you, the data subject, with a right to receive a copy of the personal data we hold about you or to authorise someone you nominate to receive it on your behalf.

Please complete this form if you wish to access your data. You will also need to provide proof of your identity. Your request will be processed within one calendar month upon receipt of satisfactory proof of identity. If we require more information from you, or if your request is unusually complicated, we may require more time and will inform you within one calendar month.  

For more information, please visit the Information Commissioner’s Office page on your right to access (this link will open in a new page).
If you are an organisation requesting personal data about an individual to be provided by virtue of an exemption to the Data Protection Act 2018, please contact the Data Protection Officer.

Red asterisk denotes a required answer.

Contact Details

Please complete this section of the form if you are acting on behalf of someone else (i.e. on behalf of the data subject). If you are NOT the data subject, but an agent appointed on their behalf, you will need to provide evidence of your identity as well as that of the data subject and proof of your right to act on their behalf.

Acceptable documentation will include;
  • Letter of authority
  • Lasting or enduring power of attorney
  • Legal representative
  • Parental responsibility
Maximum 2 files.
15 MB limit.
Allowed types: gif, jpg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
30 MB limit per form.

Proof of identity

We require proof of your identity before we can disclose personal data. Proof of your identity should include the original or a certified copy of TWO documents such as;
  • your birth certificate,
  • passport,
  • driving licence,
  • official letter addressed to you at your address e.g. bank statement, recent utility bill or council tax bill.
The documents should include your name, date of birth and current address. If you have changed your name, please supply relevant documents evidencing the change.
Maximum 2 files.
15 MB limit.
Allowed types: gif, jpg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
30 MB limit per form.

Information Required

Declaration

I certify that the information provided on this form is correct to the best of my knowledge and that I am the person to whom it relates. I understand that East Herts Council is obliged to confirm proof of identity/authority and it may be necessary to obtain further information in order to comply with this subject access request.

I confirm that I am legally authorised to act on behalf of the data subject. I understand that East Herts Council is obliged to confirm proof of identity/authority and it may be necessary to obtain further information in order to comply with this subject access request.

Privacy Notice 

Please see our access to information privacy notice for more information on how we gather and use your information in order to respond to your right to access.